Resignation letters are notices, or official letters, given to employers telling them that about the permanent end of the contract between employee and employer. In ideal conditions, you have to write a formal resignation letter with 2 weeks notice. You could say that it is a notice of quitting.
Writing a resignation letter can be a difficult chore. After all, it means that you have decided to move on from the place you work at to another one. Good or bad, memories will exist and it can be quite difficult to get down to the task of writing a proper resignation letter. While it is easy to just stop going to work, It would be disrespectful and unprofessional to just leave without writing a letter of resignation, and if your firm loses some money or business because of your abrupt leaving, you can expose yourself to lawsuits.
This means that resignation letters are important and it is advisable for you to write a respectful letter of resignation that covers all the bases. In fact, a proper resignation letter can be the difference between an awkward (and sometimes bitter) goodbye and a long-term cordial professional relationship.
The goal of a resignation letter basically gives notice of your leaving, be an official record of notice, and provide details of your last day and any ongoing work that you might have been working on. This, of course, will allow the company to move on seamlessly and get someone to fit in your role as quickly as possible.
Here are some important tips you need to take note of when writing a resignation letter.
TIPS ON HOW TO WRITE A RESIGNATION LETTER
- Some jobs are sensitive and may need some measure of legal maneuvering. If you occupy such sensitive positions, it is important to seek legal advice about how to go about your resignation process.
- You have to keep it simple. A resignation letter is as formal as formal can be. You have to be direct and make sure that the person you are addressing it to understands the purpose of the letter from the go. Make it clear that this is a letter of resignation from the first line or even the first sentence.
- A good tip is to be professional. Nobody likes a person who whines, even if you were treated badly or you have some complaints about the conduct of a co-worker. A resignation letter is not the place for a grandstanding or a place to go out in a blaze of glory. Avoid using informal words and be respectful and polite.
- You have to remember to provide proper information about your resignation. When will be your last day? What projects are you currently working on? Do you have any plans of completing those tasks before leaving or will they be left for someone else? Are there any important details about your job that your employer should know about? All these should be carefully outlined in your resignation letter.
- It probably goes without saying, but you should go through your letter and spell check it thoroughly. It wouldn’t be classy if your resignation letter were to be riddled with spelling and grammatical errors.
Resignation Letter Sample
Here is a sample resignation letter example. This is basically how a resignation letter should look like. Here’s a breakdown of the template by paragraph